Grants and Reporting Officer

Grants and Reporting Officer

Country Programme: Syria Response

Base: Erbil, Iraq with a focus on NES (occasional foreseen travel in the region) or Gaziantep, Turkey with a focus on NWS and Turkiye (occasional travel in the region)

Line Manager: Grants Manager for Syria

About the role:

PIN has been working in Northern Syria since 2012, providing emergency relief and early recovery support to conflict-affected communities. Programmes for conflict-affected communities in Syria focus mainly on Emergency Food Assistance, WASH, Shelter/NFI and Education, in addition to Early Recovery activities. PIN’s contribution to the Syria humanitarian response is amongst the largest, with an annual turnover of over $50 million, engaging over 500 full-time staff members across Northern Syria and cross-border response hubs in neighbouring countries. With guidance and supervision from the Grants Manager, the Grants and Reporting Officer will play a key role in the development of quality reporting, proposals and other grants products, ensuring information sharing and archiving to ensure that lessons learned are captured, and feedback loops are fed back into ongoing programming and future programme development. The Grants and Reporting Officer may also act as a secondary focal point for external liaison, representing PIN in coordination forums as designated (e.g. consortia, working groups, etc.). The position reports to the Grants Manager and works closely alongside other Grants Unit team members, and liaises regularly with Area Programme Directors and the M&E team, as well as with the Programme Development and Grants Coordinator (PDGC).

Duties & Responsibilities

Grants Management
  • Under the supervision of the Grants Manager and alongside other Grants Unit team members, The Grants and Reporting Officer acts as a focal point for the compilation, editing, and quality control of donor, cluster and internal reporting as per donor and PIN requirements, including taking the lead on the planning, coordination, development and finalization of monthly progress updates and quarterly/interim/final reports as designated.
  • Lead on the coordination of project modifications as designated;
  • Support the grants unit in organizing grants review meetings, including kick-off and close out meetings.
  • Ensure comprehensive grant files, trackers, donor guidelines, and resources are maintained up to date.
  • Work closely with the Programme and finance teams to develop standard reporting templates and tools that will support improved narrative reporting;
  • Support programme teams to improve reporting through identifying core capacity building needs and establishing a plan to improve reporting skills.

Programme Development:

  • Provide dedicated support to the development of concept notes, proposals, modification requests, and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals, including leading the coordination process where designated.
  • Upon request, support the PDGC and Senior Management Team in mapping funding resources, and identifying and exploring potential new sources of funding in line with PIN strategy and principles.
  • Assist the Grants manager, PDGC, and Advocacy and Communications Manager to develop external communication tools as relevant for donor visits/meetings/reports; drafting written communication towards donors upon request of the Grants Manager.

Suitable candidates for this position should possess:

  • Experience of working within a humanitarian and/or development organization;
  • Strong verbal and written communication skills, fluent English both spoken and written, including excellent report writing skills (Arabic is an advantage);
  • Strong grasp of all stages of programme cycle management and quality standards in humanitarian programming
  • Knowledge of M&E and reporting mechanisms;
  • Strong critical analysis and problem solving skills;
  • Experience of working in complex and volatile contexts is an advantage;
  • Familiarity with the humanitarian context in Syria is an advantage.

People in Need offers:

  • Working environment in a well-established and growing humanitarian organization;
  • Opportunities for learning, training and capacity development;
  • Salary and benefits according to PIN salary scale and HR policies, expected salary 2000 - 2200 EUR, monthly subsistence allowance of 1350 EUR;
  • Accommodation in PIN guesthouse on PIN expense
  • 25 days of paid leave annually
  • Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work;
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Free medical helpdesk and psychological consultation available online;
  • Travel health insurance and 24/7 medical helpdesk.

How to apply:

Are you interested in this position? Send us your CV and a short cover letter via our application form. Please note that only the short-listed candidates will be contacted. Interviews will be conducted on the rolling basis and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

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