PIN Volunteer Programme and Grants Support

PIN Volunteer Programme and Grants Support

Location: Chisinau
Start date: ASAP
Duration: 6 months

Position Summary

The PINV supports the Country Programme in Moldova in grants management, fundraising, communication and coordination with the Czech Embassy, the Czech Development Agency (CzDA) and in the reporting and relations with the European Delegation and other potential donors (USAID BHA, US BPRM, Swiss Cooperation, etc.). Other tasks include supporting visits of Czech experts or study visits to the Czech Republic and support to Grants and Communication department.

This position should prepare the PINV for future work in any Relief and Development Department (RDD) positions at either a country programmes or at HQ. Therefore, the PINV’s line manager will ensure the capacity development is followed throughout the period of deployment.

Duties & Responsibilities

Administration

  • General support, giving directions and advice to all staff as requested and as time / workload permits
  • Compilation of documents
  • Internal coordination of meetings, events under the supervision of line manager
  • Engages with HR and line manager in following the Capacity development plan associated with the position and provides reports on progress

Grants management

  • Contributes to project proposal development by supporting the coordination lead by the Head of Programmes
  • Updates the grants management tool and links with other departments (Finance, MEAL, etc.)
  • Proofreads and compiles intermediate and final donor reports to prepare them for final revision by HoP/CD

Donor mapping and funding strategy

  • Update the donor mapping and funding strategy, keeping abreast of funding trends and donors‘ strategies, paying special attention to diversifying the funding portfolio with new donors in development and human rights sectors (and others as relevant in view of PIN’s programme strategy); timely inform the management staff of opportunities or strategic trends;
  • In close cooperation with the line manager, actively engage with programs in donors visit to establish and nurture relationships and promote PIN’s work in its strategic domains; document such efforts and donor intelligence as required;
  • Liaise with HQ funding advisors to increase knowledge of donors and proactive fundraising in the country mission;
  • Continuously seek and keep informed of new funding opportunities (both arising and anticipated), and lead funding opportunity review meetings to decide on Go/No-No on such opportunities.

Programme Management

Project Preparatory Phase

  • provides support during the preparation of a concept notes and with project proposal process;
  • helps with proofreading and translations of the project proposals and budgets
  • helps with data entry and other related project administration tasks;

Implementation Phase

  • administratively supports monitoring of the implementation and interim reporting
  • support administration of project documentations in ELO and Navision (IRPs)
  • helps with proofreading and translations of project documents during project implementation;
  • supports organisation of CP visits - meeting arrangements, exposure trips; advises visitors on free time options
  • supports visits of Czech experts or study visits to the Czech Republic

Post-Project Phase

  • when projects are funded from Czech sources (e.g. Czech Ministry of Foreign Affairs, public collections, etc.), helps the CD/HOP/HOSO to coordinate and finalize all documentation for Czech donors;
  • helps with proofreading and translation of reports and budgets and makes sure they are properly approved by the RDD management and formally correct;
  • helps with related administrative tasks;

Human Resources

The PINV supports HR and Logistics departments in

  • contributes to country specific induction training for new staff (if requested by HoP/CD);
  • supports organisation of CP visits - meeting arrangements, exposure trips; advises visitors on free time options

Self-development

  • PINV will have a significant amount of their time dedicated to learning the CP functions. As such, will follow the defined capacity development plan and may be directly assigned to certain functions or programs during their deployment.

Requirements

  • University degree in relevant subject;
  • Experience in an administrative position supporting project or grants management
  • Excellent knowledge of English, knowledge of Czech, Russian or Romanian as an advantage;
  • Experience of working in an international team is an advantage
  • Good communication and organizational skills, resistance to stress
  • Independence, reliability and ability to complete tasks to a given quality and time
  • Diligence and detail orientation
  • Ability to organize work independently, prioritize individual tasks and handle different assignments simultaneously
  • Ability to deal flexibly with new situations
  • Knowledge of Microsoft Office tools

What PIN Offers:

  • Work experience in a well-established and continuously growing humanitarian organization in a challenging context;
  • Work in an international team;
  • Monthly subsistence allowance of 1350 EUR;
  • Shared accommodation (guesthouse) or accommodation allowance;
  • 25 days of paid leave annually;
  • Travel health insurance;
  • Free access to e-learning sites, global PIN’s Induction Training, and other capacity building opportunities;
  • Reimbursement of travel expenses to and from Moldova;
  • Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
  • Reimbursement of the medical check-up before and after the deployment;
  • Free medical helpdesk and psychological consultation available online.

How to apply:

If you are interested in this position, send us your CV and short cover letter via our application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.