Compliance and Systems Director for Ethiopia

Contract Length: 1 year with the possibility of extension

Country Programme: Ethiopia

Base: Addis Ababa, Ethiopia

Line Manager: Country Director for Ethiopia

People in Need (PIN) is an international, non-profit organization providing humanitarian assistance and development cooperation worldwide. PIN adopts a triple nexus approach, linking humanitarian, development and resilience programming, with a strong focus on systems strengthening, locally led action and support to civil society.

About the Ethiopia Programme of People in Need 

Present in Ethiopia since 2003, PIN works in partnership with communities, local organisations and public institutions to support sustainable development and improve people’s well-being across the country. Through integrated programming, PIN combines immediate assistance with longer-term, systems-oriented approaches aimed at strengthening resilience, expanding access to essential services and economic opportunities, and enabling locally led solutions.

Guided by its Relief and Development strategy, PIN operates across multiple regions and works with a diverse portfolio of institutional donors and partners.

About the role:

The Compliance and Systems Director (CSD) is a member of the country programme senior management (together with the Country Director (CD) and Head of Programmes (HoP)/Program Manager (ProgM)) and shares responsibility for the effective and efficient delivery of People in Need’s (PIN) country programme. Specifically, CSD leads and oversees organisational compliance by providing guidance to staff on the application and enforcement of internal and external regulations. This includes ensuring the interpretation and implementation of donors’ contractual requirements and adherence to PIN internal procedures. The role of the CSD is to manage and improve the support systems and operations required to achieve this objective comprising of Logistic, Procurement, Finance and HR agendas. In performing this role, the CSD also ensures an enabling environment for the implementation of the country programme, while maintaining operations and systems that meet with the accountability requirements of PIN and its donors. CSD also directly leads the process of the development and staff capacity building across the departments. 

The CSD´s line manager is CD. Technically the CSD is supervised by the Regional Head of Systems and Operations based at HQ. 

At country programme level, the CSD is the line manager of the Head of Finance, Head of Operations, HR Manager, or, should this position be unfilled, to another equivalent supervisory role. The CSD also works closely with DCD-P and Programme and Project Managers. 

At headquarters (HQ) level, apart from the RHoSO, her/his counterparts on the methodological level are Regional Logistic Coordinator, Regional HR Coordinator, Finance coordinator, RDD Logistics & Procurement Department, RDD HR Department as well as the Compliance department. 

Main Duties and Responsibilities:

• The CSD assists the CD in the management of the country programme, participates in the senior management meetings, and pro-actively takes part in the decision-making processes;  
• Ensures that systems and operations support the implementation of the country programme strategy and that procedures and regulations are implemented in full transparency and in accordance with donor and PIN rules;  
• represents PIN towards local authorities, donors, partners, and other stakeholders; 
• is responsible for adequate staffing of all supervised departments in order to achieve efficient delivery of People in Need’s (PIN) country programme;  
• promotes team spirit, a culture of respect, personal responsibility, transparency, and openness; 
• ensures and promote efficient communication and information sharing among operations and program teams.  

• Oversee Finance team while ensuring they have sufficient capacity both in number and qualification and securing their continuous capacity building based on personal development plans; 
• The CSD makes sure that relevant country programme financial and administrative procedures are in place and respected; 
• Ensures financial and administrative systems (ELO, Navision) are properly administrated and used by the whole country programme; 
• In cooperation with the financial team guarantees that financial requirements are met in all sectors, including budgeting, reporting and accounting of the country programme; 
• Optimizes financial resources allocation to cover operations costs; monitors and notifies HQ about crucial operations costs misbalance as compared to the total country programme budget; 
• In cooperation with Head of Finance, prepares financial and economic overviews and interprets economic data for country programme and programme management teams; 
• Supervise the Head of Finance and Project Managers and provides methodological support during the new project budgeting process; 
• Supervise the Head of Finance and Project Managers and provides methodological support during project budget spending monitoring and planning process; 
• Supervises the financial aspects of partner selection and assessment processes, partnership agreement preparation, capacity building and reporting;  
• CSD is involved in negotiation and establishing partnership with implementing partners (INGOs and national NGOs), drafts the relevant provision to partnership and implementing agreements, based on the assessment of partners´ capacities, PIN procedures and donor´s compliance requirement  
• Supervise and support the Head of Finance during audits 
• Supervise and support the Head of Finance during annual accounting closing 
• Is responsible for preparation and monitoring CP Operational Budget 

• Oversee and lead the Procurement team; 
• Ensure the CP Procurement Guidelines are updated and respected 
• Oversee and implement the procurement system, following all relevant donor and PIN guidelines and procedures, and considering relevant corruption risks; 
• Ensure that the Annual Procurement Plans are in place and regularly updated; 
• On a regular basis audit the procurement process in order to highlight flaws and pressures associated with operating in the Country Programme context; 

• Oversee the Logistic team while ensuring they have sufficient capacity both in number and qualification and securing their continuous capacity building based on personal development plans; 
• Implement and/or strengthen systems of oversight and prevention of corruption; 
• Oversee Logistics budgets and contribute to planning needs for new projects with regards to security and logistics; 
• Supervise functioning of asset registry and inventory control; 
• Supervise and support Head of Operations during yearly inventories; 
• Ensure efficient tools for fleet planning and costs monitoring are in place and efficiently used  

• Oversee the HR team while ensuring they have sufficient capacity both in number and qualification and securing their continuous capacity building based on personal development plans 
• The CSD is familiar with PIN HR procedures and ensures that all country programme staff follows them;  
• Makes sure that relevant country programme HR procedures are in place and respected, and updates them on regular basis;  
• Supervises the process of internal and external recruitment of national staff;  
• Ensure that system of in-country induction for both international and national staff is in place; 
• Ensures that regular staff evaluation is in place and that bonuses and capacity development tools are being used according to HR guidelines;  
• Ensures that the contract termination procedures are followed properly;  
• Ensure that all HR administration systems for country programme are operating properly, in particular overseeing the proper implementation of administrative issues related to HR;  
• Together with the country programme senior management and national HR personnel, cooperate with HQ HR department on HR audits, setting and improving of HR procedures, and supporting their implementation;  
• Together with the national HR personnel, inform HQ HR about current HR related needs and requests from country programmes 
• Proactive identification and response to staff concerns, working with the ETHHR team in identifying and understanding satisfaction/interpersonal issues and how to effectively address them  
• Responsible for consulting and providing guidance on the revision of staff salaries and the ETH salary scale  
• Responsible for establishing succession plans for key roles, helping to identify high potential staff members, and establishing development plans for key individuals and the ETH HR team 

• The CSD ensures that all taxes are paid in line with national regulatory framework; 
• Ensures that tax exemption (when possible) will be applied by NGO;  
• In coordination with the CD, ensures that all agenda related to permits, licences, and registrations are dealt with as and when required.  
• Ensures the current contract templates on the country programme are up to date and properly used;  
• Conducts regular checks on proper archiving of finance, procurement and HR documents; 
• Is familiar with donors’ conditions in finance, logistics and procurement and requirements and makes sure they are respected;  
• Acts as a communication channel between donors in case of any requests related to the compliance in HR or procurement field  

And fulfils any other tasks as required. 

Main Requirements:

• University degree preferably in Finance/Economics, Logistic, Public Administration, Law or related field; 
• Significant previous experience with managing systems, finance, procurement, administration and HR; 
• Ability to work closely with senior management (Country Director and Head of Programmes) to share the strategic direction of the country programme, ensuring that systems support programme implementation; 
• Experience with financial management, including budgeting, financial reporting and compliance with donor regulations; 
• Knowledge of logistics and procurement processes, including asset management, fleet planning, and procurement systems that comply with donor regulations; 
• Experience in overseeing HR functions, including capacity building, staff evaluations, and salary scale management, ensuring compliance with national regulations and organizational policies; 
• Ability to develop teams across logistics, procurement, finance, and HR; 
• Strong problem-solving skills; 
• Excellent communication skills, including fluent spoken and written English; 
• IT literacy, advanced knowledge of MS Excel, working experience with accounting and economic software; 

We offer:

• Working environment in a well-established humanitarian organization in a challenging context
• Salary & Benefits: Salary based on PIN’s salary scale and HR policies; expected salary range between 3250 - 3600 EUR super gross (based on experience)

• Monthly Subsistence Allowance of 1440 EUR
• Housing Allowance/Accommodation in PIN guesthouse
• Time off and Rest:
  • 25 days of holiday annually
  • 10 sick days
• Travel benefits:
  • Reimbursement of travel expenses with travel to the country of residence once every 6 months of work
  • Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure
  • Reimbursement for the medical check-up before and after the deployment
  • Travel health insurance covering medical care, incl. the repatriation
• Health and Well-being:
  • 24/7 Medical Support available online
  • Free psychological consultations available online
• Professional Development: 
  • Free access to e-learning platforms and PIN Learning Hub; PIN’s global Induction Training, and tailored capacity-building opportunities

How to apply:
If you are interested in this position, send us your CV and short cover letter via our application form.
Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.